Storeroom Clerk with a purchasing a receiving team in Big Sky, Montana!

The Storeroom Clerk will be responsible for ordering and receiving all orders to ensure proper intake of items ordered and storage of those shipments. This role will contribute to the organization as an active business partner that is responsible for supporting the company's goals, objectives, vision, mission, and values.

ESSENTIAL FUNCTIONS

Major areas of responsibility/ management include, but are not limited to:

• Deliver outstanding service to both internal and external customers by exemplifying the company’s commitment to exceptional customer care. 

• Ensure delivery vehicles are clean and free of food debris upon arrival. 

• Verify all incoming shipments against delivery documents, purchase records, and product specifications to confirm accuracy in quantity, quality, pricing, and type. 

• Inspect the quality of all received food items, ensuring substandard goods are approved or rejected as necessary. 

• Conduct temperature checks on refrigerated and frozen goods, including delivery truck temperatures. 

• Weigh all items requiring catch weights to confirm accuracy. 

• Uphold integrity and professionalism in interactions with vendors and delivery personnel. 

• Organize and sort goods on pallets based on pre-determined criteria such as weight and box size. 

• Collaborate with team members to ensure seamless transitions between receiving and storing goods. 

• Ensure all department goods are delivered to the correct location and validate non-food and beverage deliveries against approved purchase orders. Research or reject unauthorized deliveries. 

• Safely move goods to assigned storage areas using manual or motorized equipment. 

• Apply “Use First” labels to applicable products for efficient stock rotation. 

• Confirm accuracy of inventory requisitions before fulfilling department requests. 

• Maintain cleanliness, organization, and security in loading dock and receiving areas. 

• Regularly monitor product expiration dates and notify the Director of Purchasing of items nearing expiration. 

• Comply with all corporate and local policies, internal controls, and safety protocols specific to the Procurement Department. 

• Verify all invoices and packing slips are received and matched during the check-in process. 

• Document and process credit requests for damaged or refused items, obtaining driver and Receiver signatures. 

• Immediately notify the Director of Purchasing or relevant departments of any discrepancies, returns, shortages, or missed deliveries. 

• Participate in routine cleaning and reorganization of storage areas. 

• Conduct spot checks to ensure inventory levels remain accurate. 

• Adhere to OSHA standards and workplace safety protocols in all storeroom operations. 

• Process all outgoing shipping and scan shipping forms with charges to Front Desk so they can charge guest portfolio 

• Log all incoming packages and deliver the packages to all areas of the resort, using the Qtrak Parcel tracking system. 

• Ensure balance sheet updates are completed by the end of each month. 

• Complete inventory processes efficiently and on schedule. 

• Ensure all Storeroom orders are placed in a timely manner, so that we do not run out of product. 

• Completes any necessary paper flow for the Director of Purchasing.  

• Perform additional tasks assigned. 

 QUALIFICATIONS 

• High School Degree or equivalent

• Must possess intermediate computer skills

• Previous shipping and receiving experience in hotels & resorts

• Must be able to speak, read, write, and understand English

PREFERRED

• Luxury hotel experience is strongly preferred

• Forklift certification

PHYSICAL REQUIREMENTS 

Must be able to work in extreme temperatures like freezers (-10°F) and kitchens (+110°F), possibly for one hour or more. Position requires walking, must be able to stand and exert well-paced mobility for up to 6 hours in length.  Length of time of these tasks may vary from day to day and task to task. Must be able to exert well-paced ability to reach different outlets and other departments of the Resort on a timely basis. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 50 lbs. on a regular and continuing basis. Must be able to lift odd shaped boxes and containers frequently. Must be able to push and pull carts and equipment weighing up to 250 lbs. occasionally. Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity. Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates. Vision occurs continuously with the most common visual functions being those of near vision and depth perception. Requires manual dexterity to use and operate all necessary equipment.