Enjoy beautiful Nantucket Island!

Current Job Openings

Administration
Office Administrator
Siasconset
**Full- Time, Year-Round
Reports to: Controller
Education and/or Experience
·       High School diploma or equivalent (GED). Associate’s degree in Accounting, Finance, Business or related field preferred or equivalent work experience.
·       Must have PC computer skills in Windows. 
Job Knowledge, Core Competencies and Expectations
• Able to handle a fast-paced environment including strong attention to detail.

• Ability to process Accounts Receivables and Account Payables invoices.

• Excellent organizational ability and multitasking skills.

• Strong Interpersonal skills when dealing with members, guests & employees.
·       Ability to operate computer and other general office equipment.
Job Summary (Essential Functions)
Sankaty Head Golf Club is seeking a highly organized, personable, and proactive Office Administrator to join our team. This position plays an important role in supporting the day-to-day operations of the Club and serves as a resource for members, employees, and the management team.
The Office Administrator will provide a broad range of administrative support, with significant involvement in employee onboarding, IT maintenance, mail organization, and general office operations. The ideal candidate is detail-oriented, comfortable with technology, and able to manage multiple priorities while providing a welcoming and professional experience to everyone who interacts with the Club.
This is a hands-on position well suited for someone who enjoys variety, takes initiative, and thrives in a busy, team-oriented environment.
Job Tasks/Duties
·       Manage day-to-day front office operations, including greeting members, guests, employees, and vendors in a welcoming and professional manner.
·       Answer and direct incoming phone calls and respond to general inquiries.
·       Provide general administrative support to the General Manager and management team, including preparing correspondence, documents, reports, spreadsheets, and other materials.
·       Assist with scheduling meetings, appointments, and Club-related activities.
·       Maintain organized electronic and physical files and records.
·       Assist with data entry and maintenance of member, employee, and operational information.
·       Monitor office supplies and assist with ordering and inventory as needed.
·       Provide administrative support for special projects and Club initiatives throughout the year.
·       Play an active role in the onboarding of new and returning employees, helping ensure a welcoming and organized start to their employment at Sankaty.
·       Assist with the collection, organization, and tracking of required onboarding documentation and employment paperwork.
·       Prepare onboarding materials, employee information, orientation documents, and other resources.
·       Coordinate with department managers to ensure employees receive necessary information, materials, and access prior to or upon arrival.
·       Assist with employee communications and administrative needs throughout the season.
·       Help maintain accurate and organized employee records and onboarding checklists.
·       Provide administrative support to the Controller with day-to-day accounting functions, including accounts payable and accounts receivable.
·       Assist with processing and organizing vendor invoices, obtaining necessary approvals, and maintaining supporting documentation.
·       Assist with member account receivables, payment tracking, and account follow-up as directed by the Controller.
·       Help maintain organized financial records, invoices, statements, and other accounting documentation.
·       Assist with data entry, filing, reconciliations, and other accounting-related administrative tasks as needed.
·       Communicate with vendors, members, and department managers regarding routine billing or payment questions, working closely with the Controller to ensure timely follow-up.
·       Maintain appropriate confidentiality when handling member, employee, vendor, and financial information.
·       Assist with the ongoing upkeep of the Club's website, including updating event information, announcements, calendars, documents, and other member-facing content.
·       Support the preparation and distribution of member email blasts and Club communications, including formatting content, proofreading, scheduling, and maintaining distribution lists.
·       Work with Club management and department heads to ensure information shared with members is timely, accurate, and consistent.
·       Assist with posting and maintaining Club information across applicable digital platforms.
·       Proofread communications and help maintain consistency in the Club's messaging and presentation.
·       Coordinate the receipt, sorting, organization, and distribution of incoming mail and packages.
·       Prepare outgoing mailings, including member correspondence, notices, invoices, and other Club communications.
·       Maintain an organized system for mail requiring follow-up or distribution to specific departments.
·       Spearhead larger seasonal or membership mailings as needed.
·       Serve as a helpful and knowledgeable point of contact for members, guests, employees, and vendors.
·       Respond to questions and requests in a timely, courteous, and professional manner.
·       Assist members with general Club information and direct more specific inquiries to the appropriate department.
·       Maintain a professional and welcoming office environment reflective of Sankaty Head Golf Club's commitment to exceptional service.
Physical Demands and Work Environment
·       Previous experience in an administrative, office management, hospitality, club, or customer service role preferred.
·       Strong organizational skills and exceptional attention to detail.
·       Ability to manage multiple projects and priorities in a fast-paced and seasonal environment.
·       Strong written and verbal communication skills.
·       Proficiency with Microsoft Office, including Word, Excel, and Outlook.
·       Comfort working with websites, email communication platforms, databases, and other technology; experience with club management software is a plus.
·       Experience assisting with employee onboarding, HR administration, or personnel records is preferred.
·       Strong proofreading and written communication skills.
·       Ability to handle confidential employee, member, and Club information with professionalism and discretion.
·       Friendly, approachable, and service-oriented demeanor.
·       Ability to work independently while also collaborating effectively with multiple departments.
·       Willingness to learn new systems and take on a variety of responsibilities as Club needs evolve. 
Physical Demands and Work Environment
• Must be able to reach, bend, stoop, stand, and lift up to 40 pounds.
• Must be able to sit for prolonged periods of time.

• Moderate noise level in the work environment.
Benefits
• Health Benefits

• 401k

• Housing


Read more