Group & Events Manager

Evergreen Lodge & Rush Creek Lodge at Yosemite

The Group & Events Manager is the leader of the Lodge's on site events. The Group & Events Manager leads planning and coordination for group and wedding events throughout the year while working closely with our Group & Events Director. The lodge puts on 15-20 weddings each year for 75-200 guests, as well as a host of reunions and specialty events. The lodge seeks to expand its specialty, incentive & corporate group business, focused on events of 10-200 people.

The Group & Events Manager role is ideal for someone who is excited to work with groups from beginning to end, and who enjoys being involved not only in the planning but in realizing the event vision as well. The Events manager is supported in executing all events by the Lodges experienced operations team.

The right person for this role has event management experience and enjoys creating customized rather than cookie cutter events. With 20 acres in old growth forest, our array of public facilities and dining areas and our guided recreation department, and with Yosemite at our doorstep, opportunities to create amazing events are endless. For the right creative, energized, nature loving person, this is a dream job.

The role is very self-directed and is ideal for a talented individual who enjoys direct outreach, guest contact and varied responsibilities, and who possesses strong communication and organizational skills. The position is right for someone who's excited to promote a unique mountain resort like ours to a targeted set of users who value the warm, down-home, yet professional experience of the lodge, as well as its combination of timeless feel with modern comforts and its special mix of recreation, relaxation and indulgence.

Qualifications

Essential Functions/Key Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Our ideal Group & Events Manager is creative, experienced, mature, self motivated and excited to help support a great staff environment in a professional yet down-home way and embraces working in a rustic environment in a relationship-oriented business.

Key Personality Traits

• Guest service oriented and staff-focused
• Self-motivated (takes initiative) with high standards
• Mature, personable leader with a relaxed nature
• Execution oriented; enjoys hands-on implementation
• Leading a healthy, drug-free lifestyle
• Dynamic, fun, and likes the outdoors
• Independent thinker with great initiative, but comfortable working within a defined framework
• Flexible with a “whatever it takes” attitude
• Patience, patience, patience

Competencies/Required Skills and Abilities 

• Education: BA/BS preferred
• High integrity and creativity
• Extensive experience managing a busy, multi-faceted operation, including financial management
• Strong interest in training/coaching and in supporting our youth mission
• Disciplined regarding planning and managing schedules and meal/rest breaks  
• Wedding or similar high-end events experience
• Hospitality or related experience
• Independent thinker with great initiative, but comfortable working within a defined framework

Culture

• Create a fun, friendly culture and a high service standard
• Build an energized, well trained, technique driven team 

RESPONSIBILITIES

Key responsibilities include:

EVENT PLANNING

• Corporate group planning
• Wedding planning, including rehearsal dinner, ceremony and reception
• Specialty weekend planning
• Coordinating room blocks, deposits, etc.
• Coordinating rentals & vendors
• Coordinating tastings and menu planning
• Coordinating group recreation and other special needs
• Managing & maintaining catering related inventories
• Coordinating and planning for other seasonal Lodge-wide special events like Holidays
• Outreach, discovery and booking of bands for our Live Music program

DAY OF EVENT COORDINATION

• For weddings and other groups
• Working with department managers to ensure good pre-communication leading up to events
• Being present to work with groups real-time to ensure their needs are met and to support any in-the-moment issues that arise
• Ensuring accurate billing

OTHER RESPONSIBILITIES

• Supporting the creation of a fun, friendly culture and a high standard of hospitality among managers and staff
• Interacting with guests in a manner that promotes the warmth and friendliness of the Lodge
• Actively supporting our intern employment and development program
• Supporting other lodge departments and managers as needed
• Assisting in other areas as seasonality permits (e.g., marketing initiatives, wellness programs)

• Support other Lodge departments and managers as needed
• Create fair and consistent work environment based on respect and positivity
• Create a staff mentality that is quality driven and guest-oriented
• Inspire and model friendly, heartfelt hospitality among your team
• Maintain strong safety standards
• Complete tasks in a timely manner to ensure efficient service
• Communicate professionally with all departments, including management, and be a role model of professionalism 
• Work safely to avoid injuries and accidents, including ensuring use of proper Personal Protective Equipment for all team members
• When finding unsafe conditions and maintenance concerns, address them immediately

Work environment and Physical demands

• The physical environment requires the employee to work both inside and outside in heat/cold, wet/humid, and dry/arid conditions
• Frequent walking, twisting, bending, stooping, kneeling, crouching, crawling, reaching, sitting, climbing stairs
• Ability to stand and move continuously
• Lifting up to 50 pounds maximum 
• Scrubbing and mopping floors
• Working with required chemicals 
• Shifts of up to 8 hours per day, plus periodic additional overtime hours

Details

• Full time hourly position plus a share in the Events Fees and Service Charges
• The lodge is a remote location and housing options are available both onsite and offsite
• Our local community is home to many key managers and their families as well
• Compensation based on experience
• Hours variable, including nights and weekends and all holidays, as well as situational/crisis availability; a regular schedule with specific, set days off will be established
• Drug testing required in support of the healthy work and living environment we strive to create
• Healthcare benefits available after 90 days
• 401K eligible with 3% company match after 1 year
• Additional week of paid time off after 3 years

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.