Travel Concierge
Yellowstone Club

Yellowstone Club is hiring a Winter Travel Concierge!

Yellowstone Club is the world’s only private, members-only ski and golf community.

Seasonal

Travel Concierge

Yellowstone Club
Location:
Big Sky, Montana
Experience:
No experience required
Start Date:
Starts in about 2 months. (Nov 15, 2022)

The purpose of the Winter YC Shuttle Travel Concierge is to assist with the winter operations of the Travel program at Yellowstone Club. The main focus of this individual will be geared towards the YC Shuttle program, as well as oversee the back office of the YC Travel Department. They must facilitate impeccable member and guest services, when needed. 

Job Responsibilities Maintain tasksin accordance with the Club’s policies, procedures and applicable laws;responsibilities include but are not limited to: book YC Shuttle flights, create email templates for YC Shuttle, assist with YC Shuttle passenger details (manifests, seating charts, allergies, pet info) process coding for internal charges; organize back office operations; bill all YC Travel related services; update spreadsheets; manage inventory of Travel program;manage Travel calendar.

Major Responsibilities 

  • Ensure that each member and guest receive outstanding guest service in a guest friendly environment which includes greeting and acknowledging every member and guest, maintaining outstanding service standards, solid product knowledge and all other components of guest service. 
  • Communicate via phone and email to arrange bookings for the Winter 2022-2023 YC Shuttle program. This will include seat reservations, confirmation emails, detail requests, inventory management, and more.
  • Organize the Back Office. Back Office responsibilities will include coding invoices, sending packages, billing Memberflights, ordering office supplies, updating paperwork, etc. 
  • Cross-check calendar to ensure arranged flights are noted in the YC Travel calendar. 
  • Create reports, as requested, for YC Travel to assist with departmental decisions. 
  • Maintain high levelof accuracy across all forms of communication, to ensure records are thorough and reliable. 
  • Empowered to guarantee total guest satisfaction when answering any Member requests/billing questions. 
  • Update various systems used to ensure all passenger and YC Shuttle flight records are up to date with accurate details. 

Other Duties and Responsibilities 

  • Utilize information technology to record sales figures, for data analysis and forward planning. 
  • Count inventory of Travel items and order/update as needed. 
  • Provide accurate and timely information regarding YC Shuttle flights 
  • Ensure standards for quality, customer service and Yellowstone Club culture expectations are met. 
  • Interface with other departments tomeet member, guest, and prospective member requests. Page 2 of 3 
  • Assist in shipping/receiving/delivery of mail and express items, and messages. 
  • Keep detailed records of YC Shuttle member preferences and requests. 
  • Practice creative problem solving. • Maintain a positive and respectful attitude. 
  • Treat members, guests, vendors, customers and co-workers with professionalism and respect at all times. 
  • Maintain privacy of our members at all time. 
  • Communicate regularly and effectively with all employees, supervisors, managers and directors. 
  • Perform work in a safe and high-qualitymanner. 
  • Project a favorable image of Yellowstone Club to members and guests at all times. 
  • Understand and apply all property safety and security procedures to maintain a secure and safe environment for employees, members, and guests, always. In the event of an accident or emergency, seek medical attention if necessary and contact the General Manager or Human Resources immediately. 
  • Nothing in this job description restricts management’s right to assign or reassign duties, work hours and/or responsibilities for this job at any time. 

Disclaimer: This job description is only a summary of the typical functions of this position and should not serve as an exhaustive or comprehensive list of all the possible duties, tasks and responsibilities being performed by people assigned to this classification. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. 

Experience/Education Required Associate degree or equivalent course work. 

Certificates & Licenses Valid State Driver’s License. 

Computer Skills Advanced keyboarding skills; Intermediate knowledge of Microsoft Office systems. 

Language Ability Able to speak clearly and effectively with members, guests, co-workers, vendors and other Yellowstone Club departments. Able to write clearly and legibly. 

Math Ability Able to perform basic math calculations. 

Reasoning Ability Ability to solve basic problems and/or know when it is necessary to get a manager to assist in problem solving. 

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work for this position is usually performed in a climate -controlled environment. However, the employee may be required to work outside in extreme heat, cold, rain, wind, snow or inclement weather as the demands of the position so dictate. 

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with Page 3 of 3 disabilities to perform the essential functions. While performing the duties of this job,the employee is occasionally required to walk and work with hands and arms and lift up to 20 pounds. The employee is frequently required to talk and/or hear. The employee is constantly required to use their vision to perform an activity such as but not limited to: preparing and analyzing data and figures, viewing a computer terminal, extensive reading and determining the accuracy, neatness, attention to detail, and thoroughness of the work assigned. The employee is constantly required to sit, sometimes for several hours at a time, and use their hands and fingers to operate a computer.

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