Community Programs

Ilakucaraq Program Coordinator

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JOB STATEMENT/PURPOSE:

The Ilakucaraq Program Coordinator will be working on Ilakucaraq Project (IP). Program Coordinator responsibilities include working closely with a Project Manager to prepare and execute comprehensive action plans, including resources, timeframes, and budgets for the Ilakucaraq Project. The individual who is hired in this position will ensure that there is proper oversight of federal funds, including expenditure and reporting. They will also provide operational support to the partners, such as booking flights and lodging for program participants and partners. The I.P Coordinator will work with the Project Director to identify artists to contract for creation of the materials for the culture boxes, as well as artists to contract as guest speakers during project execution. They will prepare meeting agendas and maintain project records. The person who fills this position will perform various coordinating tasks, like scheduling, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, individuals who apply should have excellent time management and communication skills, as you will collaborate with partners and internal teams to deliver results on deadlines.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  1. Coordinate project activities, resources, equipment and information.
  2. Break projects into doable actions and set timeframes.
  3. Liaise with partners to identify and define requirements, scope and objectives.
  4. Assign tasks to internal teams and assist with schedule management.
  5. Analyze risks and opportunities.
  6. Monitor project progress and handle any issues that arise.
  7. Act as the point of contact and communicate project status to all participants and partners.
  8. Work with the Project Director to ensure the execution of the project plan.
  9. Use tools to monitor working hours, plans, and expenditures.
  10. Issue all appropriate legal paperwork (e.g. contracts and terms of agreement).
  11. Create and maintain comprehensive project documentation, plans and reports.

ESSENTIAL SKILLS:

  1. Proven work experience as a Program Coordinator or similar role.
  2. Experience in project management, from conception to delivery.
  3. An ability to prepare and interpret flowcharts, schedules and step-by-step action plans.
  4. Solid organizational skills, including multitasking and time-management.
  5. Strong client-facing and teamwork skills.
  6. Strong working knowledge of Microsoft Suite.
  7. Hands-on experience with educational projects.
  8. Bachelor's degree in management or comparable educational experience, preferred.
  9. Education, Social enterprise, or professional development experience preferred.
  10. Have basic writing and public speaking skills.
  11. Be able to prepare reports in word and excel.  
  12. Have basic computer skills.
  13. Skill in the use of copier, fax, and other office equipment.

Knowledge:

  1. Have basic knowledge of Alaska, Alaska’s history, and Alaska Native cultures. 
  2. Have basic understanding of ANHC’s mission, direction, and history or be willing to receive training. 

Abilities:

  1. Receive direction and guidance from department supervisors.
  2. Work as a team or independently.  
  3. Ability to problem solve individually and seek assistance from the supervisor as needed. 

OTHER RESPONSIBILITIES:

  1. Additional duties as assigned based on needs of the business.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

Weather:

  1. Indoors: Primarily in an environmentally controlled office, on or off-site.
  2. Outdoors: Ability to work in all Alaska weather conditions.

Noise level:

  1. Quiet to moderate, with occasional periods of extreme loudness

Physical requirements:

  1. Employee is required to lift and/or move up to 25 lbs.
  2. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

 

 

 

 

ACCEPTANCE and ACKNOWLEDGEMENT

 

I have reviewed and understand the above position description and believe it to be accurate and complete.

I also agree that ANHC retains the right to change this job description at any time and will provide me with written revisions and addendum prior to the installation of the new policies or requirements.

I will also be provided a copy of a Company Policy Manual, detailing other requirements and responsibilities, in addition to those stated in this document.  I also understand that, although there are areas, which can be delegated to other members of my staff, I am fully accountable for assuring that these areas are carried out on a daily or weekly basis.  The functional role of Projects Coordinator cannot be delegated to another member of the team.

Therefore, the undersigned are in common agreement on the functional role of the Projects Coordinator, as outlined in this document.  It is understood and agreed that this Position Description is intended to serve as a listing of the requirements for this position, the authority for action that the individual occupying the Projects Coordinator’s position has and the responsibilities and duties to be performed.  This document is not intended as a contract for employment, nor does it guarantee employment for any period of time.   Employment is “At Will” and employment may be mutually terminated at any time.

 

 

 

________________________                                                          _______________________

Ilakucaraq Project Coordinator                                                          Ilakucaraq Program Manager

 

 

Date:________________                                                                 Date:_______________